LSBA Policy Manual

LSBA VISION AND MISSION STATEMENT

 

VISION

 

The Louisiana School Boards Association will be a recognized leader on educational issues in the State of Louisiana.

 

 

MISSION

 

The mission of the Louisiana School Boards Association is to provide leadership, services, and support for its members so that they become more effective as policy makers in meeting the educational needs of all students.
 
FILE: AB

LSBA GOALS AND STRATEGIES

 

The following goals and strategies have been adopted by the Louisiana School Boards Association:

 

GOAL: TO DEMONSTRATE PRO-ACTIVE LEADERSHIP FROM THE OFFICERS, DIRECTORS, AND STAFF

 

STRATEGIES

 

·                 Communicate LSBA strategic plan (vision, mission, goals, action steps).
·                 Use motivational and team building techniques with LSBA Board and Staff.
·                 Develop a visual representation of the organizational structure and chain of command.
·                 Develop titles, job descriptions (roles & responsibilities), salary schedules and benefits for each staff position.
·                 Design an evaluation system for staff that includes regular feedback on performance.

 

GOAL:   TO EXPAND THE TRAINING SERVICES FOR MEMBERSHIP

STRATEGIES

·                  Assess the training needs of members through formal surveys.

·                  Compile the results of the surveys to develop a "training guide/curriculum”.

·                  Identify experts/consultants for each training/curriculum.

·                  Design and communicate an incentive program.

·                  Compile formal evaluations of training sessions.

·                  Identify, acknowledge and document organizations that underwrite training.

·                  Conduct regional/district new member orientations.

 

GOAL:   TO INCREASE PUBLIC (AND MEMBER) AWARENESS AND COMMUNICATION

 

STRATEGIES

       ·                 Develop a marketing plan that includes methods and resources (human and financial).
       ·                 Create a media network at the local, regional and state levels.
       ·                 Increase visibility by presenting at a variety of venues.
       ·                   Develop a technology plan that includes website design, resources (human and financial), training and electronic backups.
       ·                   Develop a plan to solicit input from constituency.
       ·                   Develop user groups to electronically disseminate information.

 

GOAL:  TO IMPROVE COMMUNICATION AND THE EFFECTIVENESS OF LSBA'S LEGISLATIVE AGENDA

 

STRATEGIES

 

·                 Develop an effective, proactive communication network for receiving information on legislative issues involving public education.

             ·                 Develop an efficient method for determining whether LSBA will support or oppose legislation.

             ·                 Develop written position papers and disseminate prior to and during legislative sessions.

             ·                 Identify a local school board legislative liaison for each school system.

·                 Rotate the responsibility of Board of Directors to attend legislative sessions.

·                 Designate 2 days for LSBA at the Legislature.

·                 Develop a proactive stance on education issues and communicate to the legislation, e.g. propose legislation.

 

GOAL:  TO ESTABLISH COLLABORATIVE RELATIONSHIPS WITH STATE, REGIONAL, AND NATIONAL ORGANIZATIONS

 

STRATEGIES

 

·                 Plan formal meetings with Board of Directors, LSBA staff and boards of organizations to identify common issues and plans to address these issues.  Organizations include teacher unions, chambers, PTA, Principals Association, LASS, LASE, Municipal…

·                 Identify opportunities to increase the active role of LSBA officers and members in national and regional organizations.

·                 Coordinate quarterly meetings with LASS to include collaborative sessions with Superintendents.

             ·                 Conduct statewide meetings of topics related to teaching and learning. (i.e. Redesign, assessment, curriculum, instructional practices.)

·                 Organize a group of past LSBA presidents.

·                 Disseminate list of meeting dates.

·                 Increase informal networking efforts of officers and staff throughout the state.

 

GOAL:  TO DEVELOP, IMPLEMENT AND COMMUNICATE DOCUMENTS (INCLUDING THE STRATEGIC PLAN) THAT GUIDE THE ORGANIZATION

 

STRATEGIES

 

            ·               Develop a strategic action plan Develop a strategic action plan.

            ·               Provide an annual report on progress of Long Range Strategic Action Plan to the Board.

            ·               Develop a committee structure for the Board with duties and responsibilities of                 each.

            ·               Conduct a thorough review of current policies and other guiding documents to determine accuracy and/or need for revision.

            ·               Identify human and financial resources to support the implementation of the strategic plan.

 

 

GOAL:  TO IMPROVE FINANCIAL AND REPORTING ACCOUNTABILITY

STRATEGIES

·         Develop an annual budget to support the activities of LSBA and the    implementation of the strategic plan.

·         Provide the Board with feedback on how the audit recommendations have        been       addressed.

·         Conduct annual financial audits that include reports to the Board of   Directors.

·         Establish a Finance Committee.

                                                                                                                                                                                   FILE: AC

1:00 - LSBA PURPOSES

The purposes of the Louisiana School Boards Association are:

                  ·                        To promote the cause of public education in Louisiana.

·                        To provide the Legislature and other interested citizens with information incident to the passage of sound educational legislation.

·                        To cooperate with all other educational agencies in Louisiana in providing the finest educational program possible.

·                        To stimulate in-service training for all school board members through a planned program of study conferences.

·                        To collect and circulate information that will enable board members and the citizens of Louisiana to be well informed on the needs and progress of public education.

                  ·                        To present to the public, through its publications and web site, pertinent information and research.

 FILE: AD

 2:00 - LSBA MEMBERSHIP SERVICES

 

2:01 - IN-SERVICE EDUCATION
2:011 - ANNUAL STATE CONVENTION

 

In accordance with the LSBA Constitution and By-Laws, the LSBA shall meet during the first quarter of each calendar year. Commencing with the 2011 Annual Convention, the following rotation shall be followed with regard to cities in the State of Louisiana with facilities that can hold the LSBA Convention: Baton Rouge, Alexandria, Lafayette, Shreveport, New Orleans, Lake Charles and Monroe. The date will be recommended by the LSBA staff based on the availability of a facility in which to hold the meeting.

 

LSBA's Annual State Convention program shall provide training, current information on education trends and emerging educational issues for school board members and school personnel.

2:012 - NEW BOARD MEMBER ORIENTATION

 

LSBA shall provide training for new school board members so that they can better serve Louisiana's children. Training sessions shall be held at the request of individual school boards at an early bird workshop at the Annual State Convention following an election year for school board members. School Board members shall be inserviced under Act 705 of 2010 which mandates that each school board member receive six (6) hours of training and instruction on specific topics during each year of office with sixteen (16) during his first year to receive the designation of "Distinguished Board Member”.

 

2:013 - REGIONAL SUPERINTENDENTS ASSOCIATION UPDATES

 

The LSBA staff shall participate in the various regional superintendents association meetings throughout the state in order to update local systems on current issues, legislation, and other education concerns.

 

2:014 - CURRENT ISSUES MEETINGS

 

As issues arise that will have a profound effect on the actions of local boards, LSBA will meet with superintendents, board presidents, and school board liaison persons to discuss critical issues and to formulate unified positions.

 2:015 – CAPITOL CONFERENCE

During each legislative session LSBA shall sponsor a "Capitol Conference".  All school boards will be contacted and encouraged to attend sessions and committee meetings of the Legislature on that day. After a general gathering meeting to discuss strategies, board members and superintendents will be afforded the opportunity to meet with their local legislators and to express their positions on proposed legislation.

 

2:016 - LEGISLATIVE UPDATES

 

Following annual sessions of the State Legislature, LSBA shall sponsor a Legislative Update for all school boards and superintendents. LSBA staff members will explain bills and laws pertaining to public education.

 

2:017 - SCHOOL BOARD WORKSHOPS

 

Six (6) hours of annual training are mandated under Act 705 of the 2010 Legislature. On request from a local board, LSBA staff shall conduct three-hour training sessions for the board and its superintendent in a workshop setting. The requirements of Act 705 can be partially met by attendance at the workshop. Pertinent topics may include any of the topics outlined in Act 705, as adopted in 2010 or as amended, and are as follows:

 

  • Literacy and Numeracy; Leadership development; Career and Technical Training; Early Childhood Education; and School Law;

 

  • Louisiana Code of Ethics; Harassment, Intimidation and Bullying; Dropout Prevention; High School Redesign; and School Discipline;

 

  • The MFP; The Open Meetings Law; Public Bid Law; Educational Trends, Research and Policy;

 

  • Roles, responsibilities, and duties of school board members; and Improvement of Failing Schools (required two-hours for systems with a least one school classified as unacceptable);

 

  • Other course(s) offered after obtaining pre-approval from LSBA

 

2:018 - BOARD MEMBER RETREATS

 

On request from a local board, LSBA staff shall conduct training for the school board and the local superintendent. The retreat agenda shall be prepared based on responses to a questionnaire completed by board members. The training session will provide interaction among board members on topics of interest and concern to them. This service shall fulfill the requirements of Act 705 of 2010 regarding in-service for school board members. The hours involved will also count toward LSBA's Voluntary Continuing Education Certification Program and the Distinguished Board Member designation if taken during a Board Member’s initial year of his/her term of office.

 2:02 - LEGISLATIVE SERVICES


2:021 - REPRESENTATION BEFORE THE LEGISLATURE

 

LSBA staff shall represent the interests of local boards in sessions of the State Legislature. They shall make contacts with legislators on current or pending bills before, in between, and after committee meetings and before the House and Senate go into daily sessions. The staff shall maintain constant contact with other groups concerning bills of common interest. The staff will compose "tick sheets" on bills and work as a coalition to support or oppose bills in committee and/or on the House and Senate floors.

 

2:022 - ANALYSIS OF BILLS AND RESOLUTIONS

 

During a legislative session, LSBA staff shall daily prepare analysis of bills and resolutions introduced into the Legislature. Early morning staff sessions shall be held to prepare line-by-line analyses of bills assigned to committees or coming up for floor debate on that day. Legislative instruments affecting public education and school boards are to be prioritized. The staff shall decide whether to support, oppose, or to take no position on scheduled bills. Staff assignments will be made by the Executive Director on actions to be taken at committee meetings and/or on working the House and Senate floors. Each day the staff will review tracking charts giving status reports on bills.

 

2:023 - COMMUNICATIONS WITH LOCAL BOARDS AND OFFICIALS

 

The Executive Director may issue a CALL TO ACTION, or other similar communications, to school boards and superintendents to inform them of critical bills coming up for debate. The alert will serve as an urgent notice for local legislative delegations of LSBA and all board members to contact their local legislators to express their desired outcomes on proposed legislation.

 

2:03 - MONITORING ACTIVITIES 2:031 - BESE AND COMMITTEES

The Executive Director and other LSBA staff shall be active in attending full board and

committee meetings of the Louisiana State Board of Elementary and Secondary Education. Staff members shall also attend meetings of special committees, councils and commissions appointed by BESE, and shall promote close working relationships with the State Board. Attendance at these meetings will allow LSBA to remain informed of current activities at the state level and of BESE's positions on matters of interest to local boards. Local boards shall be so informed and be assigned a meeting schedule at which to provide member attendance on a monthly rotation.

 

 

2:032 - LOUISIANA STATE DEPARTMENT OF EDUCATION
 

LSBA shall confer frequently with the Louisiana State Department of Education on current education issues, on fiscal matters, on the interpretation of proposed and adopted legislation, and on any other matters of mutual interest and concern. This association with the Department will necessitate maintenance of a close working relationship between LSBA and LSDE.

 

2:04 - PUBLICATIONS SERVICES
 

2:041 - QUARTERLY JOURNAL

 

LSBA shall publish a quarterly journal for distribution to designated persons in the months of January, March, June, and September. Designated persons shall include all local school board members who are organization members and all local school superintendents. The Executive Director shall determine distribution to all other parties.

 

The journal shall include information on the Annual Convention, LSBA resolutions, legislative materials, information from other states and the nation on education issues, and such other matters useful to the training and or service to local board members, all as determined by the Executive Director, or his designees, and by LSBA By-Laws.

 

In preparation of the journal, staff writers must abide by copyright laws and must provide sources of information. It is understood that materials published by other state school boards associations that are members of the NSBA Federation can be used in whole or in part or otherwise adapted to Louisiana without the necessity of securing prior permission from the member state.
 

2:042 - LEGISLATIVE BULLETINS

 

During a legislative session the Executive Director shall keep the LSBA membership informed on a current basis of legislative actions affecting public education. He may devise publications or emails to alert the membership of impending legislative proposals and actions.

 

At the close of a legislative session, and as soon as information is available on enrolled bills and proposals signed into law by the Governor, the Executive Director shall prepare appropriate materials for a Legislative Update Bulletin for all LSBA members.

 

The Executive Director shall at all times during a legislative session have staff assigned to assist LSBA members via WEB sites and INTERNET services on the current status of legislation. He may, at his discretion, prepare position papers to be distributed to members of the Legislature and enter these on the Internet for retrieval by interested parties.

Cross References: PM 2:014 - 2:016

 

2:044 - SPECIAL RESEARCH PUBLICATIONS

 

The Executive Director shall, on request from the Executive Committee, or may at his discretion, have special research publications prepared by LSBA staff or research consultants. Research topics prepared by consultants and employment of consultants shall require approval by the Executive Committee.

 

2:05 - CONSULTANT SERVICES


2:051 - SCHOOL BOARD VISITATIONS

 

In addition to workshops and retreats, LSBA staff shall attend local school board meetings on special occasions or by request to serve as consultants on selected topics or issues.

 

2:052 - REAPPORTIONMENT ASSISTANCE

 

On request from a local board, LSBA staff shall provide the board with copies of state and federal laws and guidelines relating to reapportionment. LSBA staff shall also assist local boards in locating reapportionment consultants or other school boards or governmental entities which have recently undergone a reapportionment procedure.

 

2:053 - LEGAL INQUIRIES

 

LSBA staff will respond to legal questions from its membership made by telephone or written correspondence by providing copies of legislation and/or Attorney General Opinions or other materials or information related to the inquiry. Only the attorney employed by the LSBA shall give legal opinions from LSBA. The staff may advise local boards to contact local board attorneys, the LSBA counsel, or the Office of the State Attorney General.

 

2:054 - CONSULTATION ON SCHOOL BOARD POLICY MATTERS

 

LSBA staff, on request from a local board, will review local policy statements and local board minutes to assist in solving local problems and assuring that there is no conflict with existing governmental laws and regulations.

 

2:06 – RESEARCH SERVICES

2:061 - LEGISLATIVE ACTS

 

LSBA members will have free access to any information during Legislative Sessions and at any other time that legal issues arise. Local boards are always advised to seek legal advice and interpretation of laws from their local school board attorneys.

 

2:062 - PUBLIC SCHOOL FINANCE

 

LSBA shall provide LSBA members with information on the Minimum Foundation Program on request and as developments in the formula occur. Questions concerning the fiscal affairs of local boards can be directed to the LSBA office at any time, and the staff will assist with solving problems of a financial nature. Advisory and consultative services are available without charge to local school boards.

 

 

2:063 - STATE BOARD POLICIES

 

LSBA shall monitor the activities of the Louisiana State Board of Elementary and Secondary Education and keep LSBA members apprised of all State Board policies. Reviews shall be made of BESE policies advertised for adoption and policies adopted as RULES in the LOUISIANA REGISTER. Questions concerning BESE bulletins and actions can be directed to the Executive Director for response.

 

2:07 – LOUISIANA ETHICS COMMISSION

LSBA shall monitor the activities of the Louisiana Ethics Commission and keep any LSBA members charged with violations of the ethics code informed of the disposition of their case. Additionally, LSBA will keep members informed of recent changes in or additions to the Louisiana Code of Ethics which mandate compliance by school board members including ACT 3 of the first Executive Session of 2008 (amended) which mandates one hour of Ethics Training annually.


2:071 - LOUISIANA LEGISLATURE

 

LSBA will strive to educate members of the State Legislature by its lobbying activities both during a legislative session and in the interim between sessions. Personal consultations may be held with individual legislators, and verbal or written information may be provided. The legislative agenda of LSBA shall be based on resolutions adopted at the Annual Convention. School systems must submit local resolutions to the LSBA Resolutions Committee which shall recommend adoption or rejection at the Annual Convention. Resolutions which are finally voted on favorably by the Convention delegation shall become the legislative agenda of LSBA.

 

2:072 - STATE GOVERNMENT AGENCIES

 

                           LSBA shall serve on state committees and commissions as assigned by law or invited and shall represent the interests of local school boards in discussions and debates on education issues.  Appointments of LSBA staff members to such committees/commissions shall be made by the Executive Director. Appointments of school board members to such committees/commissions shall be made by the LSBA President in collaboration with the Executive Director.

 

2:073 - U.S. CONGRESS

 

LSBA shall maintain open communications with Louisiana Congressmen. Communications may include telephone conversations, written correspondence, and use of WEB sites. The LSBA Executive Director shall appoint a Federal Relations Network Committee comprised of local school board members from each of the seven congressional districts. These persons along with LSBA staff annually may attend the Federal Relations Network Conference in Washington, D.C. where federal legislation is discussed one-on-one with congressmen.
 

2:074 - NATIONAL SCHOOL BOARDS ASSOCIATION: SOUTHERN REGION

 

LSBA shall become a federation member of the National School Boards Association and shall be an active member in the Southern Region, a subsidiary of NSBA. Educational materials received and requested by LSBA from both NSBA and Southern Region shall be shared with local boards comprising the LSBA membership. The Executive Director is authorized to consult with his counterparts in other states and with NSBA staff to secure information of interest to Louisiana.

 

Cross Reference: PM 4:00


2:075 - EDUCATION PROFESSIONAL ORGANIZATIONS

 

LSBA shall confer with other statewide education professional organizations mainly through personal contacts and joint meetings, Close contacts shall be maintained with organizations such as the Louisiana Association of School Superintendents, the Louisiana Association of School Executives, the Louisiana Association of School Business Officials, and others which are closely aligned with LSBA and work cooperatively to achieve common education goals. Interaction with all organizations shall occur both during legislative sessions and in the interim between sessions.

 

2:076 -UNITED SCHOOL COMMITTEE

 

LSBA will initiate and actively participate in discussions of public education issues with all organizations in the Louisiana education community, including, but not limited to organizations representing school superintendents, supervisors, principals, personnel directors, business managers, teaching staff, transportation services, support services, parents, and students.

 

In appropriate situations LSBA will consult with and seek information from institutions of higher education, including the various colleges of education located in the state.

LSBA will work to coordinate the various interests and positions of all education groups on issues of mutual interest and will actively promote consensus results with policy makers at the state and local levels, including the State Legislature, the State Board of Elementary and Secondary Education, the State Department of Education, the State Superintendents’ Association as well as representatives of the A+PEL, LAE and LFT teacher organizations.

 

On matters of mutual concern, the Executive Director of LSBA may communicate with administrators in the nonpublic sector to provide and seek information.

 

FILE: AE

 

3:00 - LSBA INTERAGENCY ACTIVITIES

 

The Executive Director of LSBA is granted authority to represent the organization in meetings with state and local agencies on matters concerning public education.

 

Among the agencies included in this delegation of authority are: the State Board of Elementary and Secondary Education, the State Department of Education, the Division of Administration, the Office of the Attorney General, the State Board of Ethics, the Department of Health and Hospitals, local taxing bodies, municipalities and their associations, and police juries and their associations.

 
In all interagency matters affecting LSBA policy, the Executive Director shall report to the LSBA President and to the Executive Committee for final decisions. On matters of negotiation, the Executive Director is authorized to make unilateral decisions so long as the interests of the organization are protected.

 

FILE: AF

4:00 - NSBA AFFILIATION

 

4:01 -NSBA

 

LSBA is affiliated with the National School Boards Association (NSBA) which is the nationwide advocacy organization for public school governance. NSBA's mission is to foster excellence and equity in public elementary and secondary education in the United States through local board leadership. NSBA advocates local boards as the ultimate expression of the unique American institution of representative governance of public schools.

 

Founded in 1940, NSBA represents the nation's school board members which encompasses approximately 90 percent of all elementary and secondary school students in the nation.

 

4:02 - SOUTHERN REGION

 

LSBA is affiliated with the Southern Region of the National School Boards Association. Participation in the regional organization shall be open to any school board member whose local school board is a member of the Louisiana School Boards Association.

 

The Southern Region is comprised of the following states: Alabama, Arkansas, Florida, Georgia, Louisiana, Mississippi, North Carolina, South Carolina, Tennessee, Texas, Virginia, and West Virginia.

 FILE: AG

 5:00 - LSBA STAFFING

 

5:01 - JOB TITLE: EXECUTIVE DIRECTOR - TREASURER

 

5:011 - DUTIES AND RESPONSIBILITIES

 

The Executive Director shall perform the duties and responsibilities as outlined in the job description and in accordance with LSBA By-Laws, rules and regulations, and shall provide executive management services for the Association. The Executive Director shall perform such other duties and services as may be entrusted to him/her by the LSBA in accordance with the Bylaws and consistent with the terms of the contract agreement. During the term of the contract agreement, the Executive Director shall report and be responsible to the President, Executive Committee, and the Board of Directors of the LSBA.

 

In addition, the Executive Director shall make recommendations regarding the employment and termination of LSBA staff, legal counsel, certified public accountants, and other consultants within the framework of the approved budget of the LSBA for approval by the Board of Directors. Should the Board of Directors disagree with the recommendation of the Executive Director, it may require him/her to submit another recommendation but neither the Executive Director nor the Board of Directors may hire or fire without the concurrence of the other.

 

5:012 - EMPLOYEE HANDBOOK

 

The Executive Director shall be responsible for the preparation of an Employee Handbook which will outline the job descriptions of the LSBA staff and provide for the skills and competencies to be annually evaluated by the Executive Director. The Employee Handbook shall provide definitive information on employee benefits, holidays, and any other matters which the Executive Director deems appropriate for the efficient operation of the LSBA office.

 

5:02 - STAFF JOB TITLES

 

Executive Director

Director of Business and Finance/LSBIT Administrator

Administrative Assistant/Office Manager

Legislative Assistant/ Office Coordinator/Web Master

Bookkeeper/Secretary

Receptionist/Secretary
 

5:021 - DUTIES AND RESPONSIBILITIES

All staff members are directly accountable to their immediate supervisor and the Executive Director. Staff members shall perform the duties and responsibilities as outlined in the job description for that particular job title/position.

 

5:022 - SALARIES

 

The salary of the Executive Director shall be established by the Board of Directors. The salaries of the staff shall be established by the Executive Director. The salaries are to be paid in equal installments on the 15th and 30th of each month.

 

5:023 - EVALUATION

 

The Executive Director shall be evaluated annually by the Executive Committee according to procedures approved by the Board of Directors. Staff members shall be evaluated annually by the immediate supervisor indicated in their job description for the particular position.

 

 

6:00 - LSBA PROPERTY MANAGEMENT

6:01 - PURCHASES

 

All purchases of equipment and supplies shall be made by or under the direction of the Executive Director.

 

6:02 - INVENTORY RECORDS

 

Inventory records of all equipment purchases shall be maintained and provided to LSBA's Certified Public Accountant, who will prepare and maintain depreciation schedules.

 

6:03 - USE OF ASSOCIATION RESOURCES

 

As a non-profit organization, LSBA must use its resources, including equipment, materials and supplies, in a manner that is cost effective, efficient, and in the interest of the LSBA's members and clients. Employees are restricted from using the LSBA's resources for personal reasons. Violation of this policy may result in disciplinary action up to and including termination of employment.

7:00 - LSBA FISCAL MANAGEMENT

7:01 - FISCAL YEAR

 

The Louisiana School Boards Association shall operate on a Fiscal Year beginning July 1 and ending June 30.

 

7:02 - BUDGET DEVELOPMENT AND APPROVAL

 

The annual budget shall be prepared by the Executive Director and submitted to the Executive Committee in December of each year. The Executive Committee shall submit the budget to the LSBA Board of Directors at its December meeting each year. The budget, as approved by the Board of Directors shall be provided to each member of the LSBA prior to the Annual LSBA Convention, and shall be submitted to the membership for approval at the Business Session of the Annual Convention.

 

Budget revisions, as necessary during the fiscal year, will be presented to the Board of Directors for approval.

 

All checks on the General Fund shall be countersigned by the LSBA President.

 

7:03 - ASSOCIATION DUES

 

Annual membership dues shall be established by a majority vote of the Delegate Assembly at the Business Session of the Annual Convention. Any increase in dues shall be provided to the membership at least one month prior to the Annual Convention. Any increase in dues shall become effective with the Fiscal Year beginning on July 1 following the date of approval.

 

The current dues structure was adopted by the LSBA Delegate Assembly meeting on March 6, 2004. The dues structure as approved by the LSBA Board of Directors is attached on Page 2 of 6.

 

Invoices shall be sent to each school board in June of each year, and the dues will be payable by July 31 of each year.
 

 

LSBA Dues Formula

 

The following dues formula has been approved by the LSBA Board of Directors, and the membership at the Business Session of the LSBA Convention on Saturday, March 6, 2004 in Lafayette.

 

Effective July 1, 2004 (For Fiscal Year 2004-05 only) Part A

Total Revenue Receipts Categories

Dues

 

 

$                         0 -                     5,000,000

$ 3,000

              5,000,001 -                 10,000,000

4,000

            10,000,001 -                 20,000,000

5,000

            20,000,001 -                 30,000,000

6,000

            30,000,001 -                 50,000,000

7,000

             50,000,001 -              100,000,000

8,000

           100,000,001 -              150,000,000

9,000

           150,000,001 -             200,000,000

10,000

           200,000,001 -             250,000,000

11,000

           250,000,001 -             300,000,000

12,000

$            300,000,001 +

$ 13,000

Part B

An amount equal to .002 percent of Total Revenue Receipts

Total Dues -- Sum of Part A and Part B

Effective July 1, 2005 for Fiscal Year 2005-06 and subsequent years

Part A

Add additional categories to the existing dues structure as follows:

$    300,000,001

- $350,000,000

$ 13,000

351,000,001

-    400,000,000

14,000

401,000,000

-    450,000,000

15,000

450,000,001

-     500,000,000

16,000

500,000,001

-     600,000,000

17,000

600,000,001

-    700,000,000

18,000

$    700,000,001

+

$ 19,000

Part B

An amount equal to .002 percent of Total Revenue Receipts

 

Total Dues - Sum of Part A and Part B

Note: Total Revenue Receipts as reported in the most current Annual Financial & Statistical Report published by the Louisiana Department of Education which is always two years old. Example - the Fiscal Year 2007-08 report will be the basis for 2009-10 dues.
 

7:04 - OTHER SOURCES OF REVENUE

 

The primary source of funding for the Louisiana School Boards Association is membership dues. However, other sources of funding may include:

 

7:041 - Registration fees from conferences, training programs, etc.

 

7:042 - Sales of advertising and exhibit space during the LSBA Annual Convention and the donations of Corporate Affiliate Program (CAPs).

 

7:043 – Speaker/Presenter Fees

7:044 - Sales of advertising and subscriptions to publications.

 

7:045 - Policy services, i.e., sale of legal reference manual, policy update service, policy manual revision.

 

7:046 - Contracts with school boards to conduct superintendent searches.

 

7:047 - Grants from governmental or non-governmental sources.

 

7:048 – Leasing of excess office and parking space.

 

7:049 – Investment of LSBA funds.

 

7:050 - Other activities which may be approved by the LSBA Board of Directors.

 

7:05 - INVESTMENTS

 

It is the policy of the Louisiana School Boards Association to maximize earnings through the investment of idle funds. Funds may be invested by the Executive Director in Bank Certificates of Deposit, Direct Obligations of the U.S. Government, and/or as a participant in the Louisiana Asset Management Pool (LAMP).

 

7:06 - CONTRACTS

 

All contracts shall be executed on behalf of the Louisiana School Boards Association by the Executive Director.

 

7:07 - INSURANCE
7:071 - GROUP INSURANCE

LSBA will make available group health and life insurance programs for eligible employees. Such employees may participate in the East Baton Rouge Parish School Board's group insurance program. LSBA will pay the health insurance premiums for Employee Only coverage, and the employee may elect to cover eligible dependents, and pay for such coverage through payroll deduction. LSBA will pay the life insurance premiums for Basic coverage, and the employee may elect to purchase any additional coverage for which he/she is eligible, and pay the premiums through payroll deduction.

 

Employees who have group health insurance as a retiree through a former employer, or an employee who is covered under a plan through the employer of his/her spouse shall be reimbursed by LSBA an amount equal to the Employee Only coverage that would have otherwise been paid to the East Baton Rouge Parish School Board. Written evidence of such other group health insurance coverage shall be provided prior to any reimbursement.

 

Employees who retire from the LSBA after twenty (20) years of LSBA service will continue to be provided with hospitalization, life, and dental insurance at LSBA expense. (Reference policy adopted by LSBA Board of Directors December 9, 1986.)

 

7:072 - UNEMPLOYMENT COMPENSATION

 

All LSBA employees will be subject to the provisions of the Louisiana Unemployment Compensation laws.

 

7:073 - WORKERS' COMPENSATION

 

Workers' Compensation insurance coverage will be provided for all LSBA employees.

7:074 – DISABILITY INSURANCE

LSBA will provide disability insurance on all its employees with limits set by the Board of Directors.

 

7:075 - LIABILITY INSURANCE

 

LSBA will maintain a General Liability policy to protect the Association and its officers, directors, and employees. LSBA will also maintain a Special Events Liability policy to cover events away from the LSBA office. The Special Events coverage will include a Host Liquor clause to protect the Association when alcoholic beverages are served in connection with an LSBA sponsored activity.

 

7:076 - PROPERTY INSURANCE

 

LSBA will maintain fire and extended insurance coverage to protect its building and contents. The amount of coverage will be determined by the Executive Director.

 

7:077 – OFFICERS AND DIRECTORS LIABILITY INSURANCE

 

LSBA will maintain Officers and Directors Liability Insurance coverage to protect against liability claims resulting from Errors or Omissions by any member of the Executive Committee or Board of Directors.

 

 

7:078 - AUTOMOBILE INSURANCE

 

LSBA will maintain insurance coverage on the Association owned automobile. The policy will include liability coverage in accordance with State Law, with limits determined by the Executive Director. The Executive Director will also determine other coverages, such as collision and comprehensive, as well as deductibles which are to be included in the policy.

 

7:08 - TRAVEL GUIDELINES AND EXPENSE REIMBURSEMENTS


7:081 – GENERAL REIMBURSEMENT

 

Reimbursable expenses are limited to those that are actually and necessarily incurred in connection with LSBA business, and which are reasonable in amount under the circumstances. Receipts for major expenditures must be attached to the expense voucher.

 

In determining the most cost effective method of transportation, factors to be considered include the length of travel time, cost of traveling by vehicle, and the cost and availability of common carrier services. Travelers should arrange for the most economical airfare available, under the circumstances existing at the time. Mileage will be reimbursed at a rate established by the Board of Directors.

 

7:082 – OFFICERS AND DIRECTORS REIMBURSEMENT

 

LSBA will reimburse its President for all reasonable and appropriate travel expenses incurred in performing the duties of the office. This includes attending meetings, conventions and conferences sponsored by LSBA, as well as those sponsored by other educational or related organizations both within and outside the state.

 

Other officers and directors will be reimbursed for their expenses when attending meetings, conferences, and conventions in Louisiana called by the LSBA President, when such attendance is reasonably expected as part of the fulfillment of their official duties as an officer or director of LSBA. This includes executive committee and board of directors meetings, but does not include meetings, conferences, workshops or conventions where attendance is presumed to be more closely related to the duties of a local school board member. In such instances, the expenses are expected to be reimbursed by the local school board.

 

Travel expenses for trips outside the state will be reimbursed by LSBA for the President only when such trips have been previously approved by the Executive Director. Such trips include, but are not limited to, NSBA Convention, National Leadership Conference, Southern Region Conference, the Federal Relations Network Conference and other meetings where the presence of the LSBA President is required.

 

LSBA will reimburse members of LSBA committees for all reasonable and appropriate travel expenses incurred while attending duly called meetings of the committee. The chairperson of each committee will confer with the LSBA President and Executive Director prior to calling meetings of the committee.

 

7:083 - EMPLOYEES

 

All travel by LSBA employees must be authorized and approved by the Executive Director. All claims for reimbursement shall be submitted on an expense voucher provided by LSBA and shall include all details required on the voucher. The voucher must be signed by the employee and approved by the Executive Director.

 

7:084 - PERSONALLY OWNED VEHICLES

 

A mileage allowance shall be authorized for travelers approved to use personally owned vehicles while conducting LSBA business. The mileage allowance shall be that established by the Louisiana School Boards Association. Parking fees will be reimbursed when accompanied by a receipt or a note when receipts are not available.

 

7:085 - LODGING AND MEALS

 

Travelers may be paid a meal allowance during business travel when accompanied with meal receipts not to exceed the daily rate established by the Board of Directors.

Reimbursement for lodging shall be at the single room rate, unless otherwise authorized by the Executive Director.

 

7:086 - INCIDENTAL EXPENSES

 

Other expenses such as tips, taxi fares, telephone, etc. will be reimbursed on an actual expense basis when such expenses are related to LSBA business.

 

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